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What is a library accession register? A Library Accession Register is a list of all the books, CDs, DVDs, or other objects that are acquired for the library. It records the date on which the object was added to the collection and details of its acquisition. Library Accession Registers are often created in Excel Spreadsheets, with columns for information about each item including Title/Author/Subject Headings etc., Acquisition Date and Source (e.g. Purchase or Borrowed) plus any additional notes about why this particular book was particularly important to purchase or borrow at this time. Accession Registers can also be created in other formats such as text documents or databases using html tables or csv files. Accession Registers can be used to:A3 Ways in which a Library Accession Register might be used:A powerful aspect of the Library Accession Register is that it allows library users to find out what kinds of books or other materials are available in the library, and what has been added recently. This feature is particularly important for academic libraries. When students and staff want to include an item on a Course Reading List, for example, they may need to know whether the item they want is already available in the library. If it isn’t, they will need to borrow or purchase a copy for themselves. If the item is already available they can simply place a Request to borrow or Request to purchase that item. The following is an example of a Library Accession Register that has been created as a spreadsheet in Excel. The Library Accession Register has been structured so that data about each individual book or object is recorded in columns on the left-hand side of the register. Columns on the right-hand side allow library staff to enter details about why this particular object was purchased, borrowed or requested from another library, and information about the source from which it was acquired. In the above Library Accession Register for example, it may be that the Library has recently purchased a number of books about friendship and would like to be able to find out at a glance what those books are. They will be able to do so because all of the books about friendship have been listed together in one column, and every item is followed by a brief description of why it was purchased. This description could include whether the item was purchased because it was on an area list for a course, or whether it was included in a bibliography that had been consulted by staff members prior to purchase. The Library Accession Register could also be used to look back and see how many books about friendship the Library has purchased over the years, and whether that number of books has increased or decreased over time. The Library Accession Register can be downloaded and installed on any computer using Microsoft Excel by copying the above code, inserting it into a new spreadsheet in Microsoft Excel, and then pasting it. This will allow library staff to add book titles/author names/subject headings etc., acquisition dates and source details such as purchase or loan. It is important to note that when creating a Library Accession Register in Excel please refer to this article for formatting instructions. cfa1e77820
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